Procurement and Contract Management

Programme Summary

Procurement decisions influence cost, supply reliability and contractual exposure throughout the purchasing lifecycle. This programme develops practical skills for defining requirements, comparing suppliers, evaluating total cost and managing contracts after award. Participants work with a structured sourcing case to connect specifications, evaluation criteria, negotiation preparation, performance measures and controlled contract changes into a defensible commercial decision.

Training Objectives

1 Strengthen understanding of the complete procurement lifecycle; 2 Improve specification quality and supplier evaluation discipline; 3 Develop proportionate commercial and supply risk controls; 4 Build practical contract administration and monitoring skills; 5 Promote ethical and transparent procurement decision making.

Learning Outcomes

1 Prepare a measurable specification for supplied requirements; 2 Score supplier proposals against weighted evaluation criteria; 3 Compare purchase options using total cost calculations; 4 Draft a contract monitoring and escalation schedule; 5 Recommend controlled responses to supplier performance deviations.

Target Audience

Procurement Officers; Purchasing Supervisors; Contract Administrators; Category Specialists; Supply Chain Managers; Project Buyers.

Target Industries

Manufacturing; Construction; Healthcare Procurement; Retail Distribution; Facilities Services; Professional Services.

Course Contents

• Module 1 Procurement Governance: Procurement objectives and delegated authority; Ethical conduct and conflicting interests; Records supporting transparent purchasing decisions.
• Module 2 Needs and Specifications: Business requirements and user consultation; Performance specifications and acceptance criteria; Demand consolidation and scope boundaries.
• Module 3 Supply Market Analysis: Market capability and supplier capacity; Supply concentration and continuity risks; Sourcing options and market engagement.
• Module 4 Sourcing Strategy: Competitive sourcing and justified exceptions; Procurement schedules and stakeholder approvals; Proportionate selection and tender arrangements.
• Module 5 Tender Documentation: Instructions and comparable response formats; Commercial schedules and clarification processes; Confidentiality and bid information control.
• Module 6 Supplier Evaluation: Mandatory requirements and weighted criteria; Capability evidence and reference checks; Evaluation records and recommendation approval.
• Module 7 Cost and Value Analysis: Price breakdown and cost drivers; Total ownership cost and assumptions; Commercial comparison and sensitivity checks.
• Module 8 Negotiation Preparation: Negotiation objectives and acceptable boundaries; Concession planning and alternative options; Recording agreements and unresolved issues.
• Module 9 Contract Formation Interfaces: Deliverables and performance acceptance provisions; Payment terms and responsibility allocation; Legal review and approval boundaries.
• Module 10 Contract Mobilisation: Handover responsibilities and communication routes; Milestones and performance reporting arrangements; Supplier onboarding and readiness checks.
• Module 11 Contract Performance Control: Service measures and review meetings; Variations and controlled change approval; Claims issues and escalation records.
• Module 12 Closeout and Supplier Learning: Completion evidence and final acceptance; Supplier lessons and relationship review; Renewal options and exit planning.

Assessment

• 60 single best answer questions, including applied scenarios; one mark per question.
• 90 minute invigilated digital examination with identity verification. Approved accessibility adjustments preserve the assessed competence.
• Closed book; calculator permitted where relevant. Internet and AI assistance prohibited.
• Individual applied assessment (45 minutes): Evaluate three supplier offers using a provided scoring template and cost data. Recommend one option with reasons, then draft key performance measures and a change approval route for the resulting contract.
• Assessment criteria: Consistency and transparency of supplier evaluation; Accuracy of cost comparison and assumptions; Practicality of contract monitoring and change controls.
• Pass each component separately: 45/60 written marks (75%) and at least 70% on the applied task.
• All mandatory criteria must pass: Disclose the supplied conflict of interest before recommending award.
• Individual results and feedback are provided. One reassessment may follow coaching under the published enrolment terms.

Certification

• Successful learners receive a TQCSI Arabia digital Certificate of Successful Completion.
• The certificate records the learner name, exact programme title, teaching hours, completion date and unique verification reference.
• Verified identity, full attendance and separate written and applied passes are required; all mandatory critical criteria must be met.
• Proposed issue target: within 30 calendar days of approved results and settlement of applicable fees.
• Records assessed procurement and contract management skills; it does not confer purchasing authority, legal qualification or professional designation.
• Attendance confirmation may record completed hours for unsuccessful learners; it does not certify successful completion.

Programme Profile

Number of daysNumber of daysNumber of days

333

Total teaching hoursTotal teaching hoursTotal teaching hours

18 hours; breaks, pre course work and formal final assessments excluded.18 hours; breaks, pre course work and formal final assessments excluded.18 hours; breaks, pre course work and formal final assessments excluded.

Delegates allowedDelegates allowedDelegates allowed

Maximum 20 delegates.Maximum 20 delegates.Maximum 20 delegates.

Training prerequisitesTraining prerequisitesTraining prerequisites

Basic purchasing or commercial experience is recommended. Participants should understand percentages and simple spreadsheet calculations; prior legal training is not required.Basic purchasing or commercial experience is recommended. Participants should understand percentages and simple spreadsheet calculations; prior legal training is not required.Basic purchasing or commercial experience is recommended. Participants should understand percentages and simple spreadsheet calculations; prior legal training is not required.

Pre course assignment and assessmentPre course assignment and assessmentPre course assignment and assessment

Spend 30 minutes reviewing the supplied purchasing case and identifying unclear requirements, supply risks and evaluation questions.Spend 30 minutes reviewing the supplied purchasing case and identifying unclear requirements, supply risks and evaluation questions.Spend 30 minutes reviewing the supplied purchasing case and identifying unclear requirements, supply risks and evaluation questions.

End of course assessmentEnd of course assessmentEnd of course assessment

60 question written exam (90 minutes) and individual applied task (45 minutes).60 question written exam (90 minutes) and individual applied task (45 minutes).60 question written exam (90 minutes) and individual applied task (45 minutes).

Passing criteriaPassing criteriaPassing criteria

75% written and 70% applied, passed separately; full attendance. All mandatory criteria must pass.75% written and 70% applied, passed separately; full attendance. All mandatory criteria must pass.75% written and 70% applied, passed separately; full attendance. All mandatory criteria must pass.